Free Shareholders' Meeting Proxy for Sweden

Sverige

Authorise a representative to attend an annual or extraordinary shareholders' meeting on behalf of a shareholder. Add company details, validity period, and meeting date in one clear document.

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What this template does

A proxy for a shareholders' meeting authorises a representative to attend a specific shareholders' meeting and vote for a shareholder's shares. The document clarifies who grants the proxy, who the representative is, and which company and meeting the proxy applies to.

Without a clear proxy, there is a risk that the representative will not be accepted at the meeting or that uncertainty will arise as to who has the right to represent the shareholder. A written proxy makes the representation easy to show and verify.

When do you need this document?

You need this if…

  • A shareholder cannot attend the meeting in person
  • You want another person to vote for your shares
  • The company is holding an annual general meeting or extraordinary general meeting and a representative should be appointed
  • You want a clear document containing the company name, registration number, and meeting date
  • You want to avoid formal objections to the representative's authority

You probably don't need this if…

  • The shareholder will attend and vote personally at the meeting
  • The company uses its own mandatory proxy form that must be used
  • The matter concerns another type of representation rather than attendance at a shareholders' meeting

What the proxy includes

The agreement covers the following areas.

Parties

  • Details of the principal, including name or company name and identity or registration details
  • Details of the representative who will act for the shareholder

Meeting details

  • The company's name and registration number
  • Choice between an annual general meeting and an extraordinary general meeting
  • The date of the meeting to which the proxy applies

Authority and use

  • Clear wording that the representative may represent and vote for all of the shareholder's shares
  • Limitation to the specified meeting

Signature

  • Signature of the principal
  • Option for witnessing where appropriate

Important considerations

  1. Check the articles of association or the meeting notice — some companies specify formal requirements or provide their own proxy forms.
  2. Make sure the proxy is dated and clearly linked to the correct shareholders' meeting.
  3. If the principal is a company, the person signing should be an authorised signatory or otherwise entitled to issue the proxy.
  4. Bring the proxy in original form or in the format accepted by the company at the meeting.
  5. The proxy must be dated. A proxy is valid for no more than one year from issue. If the company is a central securities depository company, a longer validity period may be stated in the proxy, but never more than five years from issue.

Legal validity

A proxy for a shareholders' meeting is fundamentally an authorisation document under general principles of contract and company law. To work in practice, it should be clear, signed by the right person, and refer to the correct meeting.

The Swedish Companies Act and the company's own meeting documents may affect how the proxy should be used. Always check whether the notice contains specific instructions regarding representatives and proxies.

Fill in the details and create the proxy directly.

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Common scenarios

Shareholder travelling

A shareholder is away on the meeting date and gives a family member or adviser the right to attend and vote instead.

Shares owned by a company

A company owns shares in another company and authorises a representative to attend the meeting by proxy.

Extraordinary meeting at short notice

A shareholder cannot attend on short notice and needs to appoint a representative quickly in order not to lose voting rights.

Several family shareholders

Several family members own shares but cannot attend themselves, so they want one person to represent their shares at the meeting.

Frequently asked questions

Must the company's own proxy form be used?

Not always. Many companies accept a correctly drafted proxy, but some state in the notice that a specific form must be used. Always check the meeting documentation.

Can a representative vote for all of my shares?

Yes, if the proxy expressly authorises the representative to represent you for all of your shares at the relevant meeting.

Does the proxy need witnesses?

Normally not, although it may be sensible in some situations. Most importantly, the proxy must be clear, dated, and signed by an authorised person.

Can I use the same proxy for several meetings?

Yes, if the proxy is worded to cover several meetings. However, a proxy for a shareholders' meeting is valid for no more than one year from issue. If the company is a central securities depository company, a longer period may be stated, but no more than five years.

Create Proxy

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